1. Introduction

Welcome to Xerofy, a product operated by Yuganta Tech (“Xerofy”, “Yuganta Tech”, “we”, “our”, or “us”).

Xerofy is an AI-powered platform that helps accounting firms, bookkeepers, finance teams, and businesses convert bank statement PDFs into structured, accounting-ready CSV exports.

We are committed to protecting your privacy and handling your information responsibly. This Privacy Policy explains how we collect, use, store, disclose, and safeguard your information when you use our website, applications, and services.

By accessing or using Xerofy, you agree to the practices described in this Privacy Policy.

2. Information We Collect

Account Information

When you create an account, we may collect:

• Full name
• Email address
• Company or business name
• Billing information
• Login credentials

Uploaded Documents

To provide our services, you may upload:

• Bank statement PDFs
• Financial documents
• Transaction records
• Supporting files related to statement processing

Extracted Data

During document processing, Xerofy may extract and structure information including:

• Transaction dates
• Transaction descriptions
• Debit amounts
• Credit amounts
• Account balances
• Reference information
• Transaction metadata

Usage Information

We may automatically collect:

• IP address
• Browser type
• Device information
• Operating system
• Usage logs
• Feature interactions
• Processing history

Payment Information

If payments are processed through third-party payment providers, payment information is handled by those providers. Xerofy does not store complete payment card details.

3. How We Use Your Information

We use your information to:

• Provide and maintain the Xerofy platform
• Process uploaded documents
• Generate CSV exports and structured transaction data
• Improve extraction accuracy and service quality
• Monitor platform performance and security
• Provide customer support
• Manage subscriptions and billing
• Communicate service updates and notifications
• Comply with legal and regulatory obligations

4. AI and Document Processing

Xerofy uses automated technologies, including Optical Character Recognition (OCR) and artificial intelligence systems, to process uploaded documents and extract transaction data.

Uploaded documents are processed solely for the purpose of providing the requested services and improving platform functionality.

We do not sell, rent, or trade your uploaded documents or extracted financial data.

5. Data Ownership

You retain all rights, ownership, and interest in the documents and data you upload to Xerofy.

Xerofy does not claim ownership of your uploaded bank statements, extracted transaction data, exported CSV files, or any information derived from your documents.

You grant Xerofy only the limited rights necessary to process your documents and provide the services requested by you.

6. Confidentiality

We understand that uploaded documents may contain confidential financial information.

Xerofy treats all uploaded documents and extracted data as confidential and implements reasonable safeguards designed to prevent unauthorized access, disclosure, alteration, or destruction of such information.

Access to customer data is limited to authorized personnel and service providers who require access for operational purposes and are subject to appropriate confidentiality obligations.

7. Data Storage and Security

We implement reasonable administrative, technical, and organizational safeguards designed to protect your information.

Security measures may include:

• Encryption in transit
• Secure cloud infrastructure
• Access controls
• Authentication systems
• Monitoring and logging
• Restricted employee access

While we strive to protect your data, no internet-based service can guarantee absolute security.

8. Data Retention

We retain information only for as long as necessary to:

• Provide our services
• Maintain account functionality
• Meet legal and regulatory requirements
• Resolve disputes
• Enforce our agreements

Users may request deletion of their account and associated data, subject to legal, operational, and security requirements.

9. Sharing of Information

We do not sell personal information.

We may share information with:

Service Providers

Trusted third-party providers who assist with:

• Cloud hosting
• Infrastructure services
• Analytics
• Authentication
• Payment processing
• Customer support

Legal Requirements

We may disclose information where required by law or when reasonably necessary to:

• Comply with legal obligations
• Protect our rights and property
• Investigate fraud or security incidents
• Protect users or the public

Business Transfers

If Yuganta Tech or Xerofy undergoes a merger, acquisition, financing, restructuring, or asset sale, information may be transferred as part of that transaction.

10. International Data Transfers

Your information may be stored or processed in countries outside your jurisdiction.

Where required, we take reasonable steps to ensure appropriate safeguards are in place for international data transfers and the protection of personal information.

11. Your Rights

Depending on your location and applicable laws, you may have rights to:

• Access your personal information
• Correct inaccurate information
• Request deletion of information
• Restrict certain processing activities
• Object to processing
• Request a copy of your data

To exercise these rights, please contact us using the information provided below.

12. Cookies and Analytics

Xerofy may use cookies and similar technologies to:

• Maintain user sessions
• Improve platform performance
• Analyze usage patterns
• Enhance user experience
• Remember user preferences

You may control cookie settings through your browser.

13. Third-Party Services

Our platform may integrate with third-party services, including accounting software, analytics providers, payment processors, cloud infrastructure providers, and AI service providers.

These services operate under their own privacy policies and terms, and we encourage you to review them.

14. Children's Privacy

Xerofy is intended for business and professional use and is not directed toward individuals under the age of 18.

We do not knowingly collect personal information from children.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Any updates will be posted on this page with a revised “Last Updated” date.

Your continued use of Xerofy following any changes constitutes acceptance of the updated Privacy Policy.

16. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

Yuganta Tech
Sydney, Australia

Website: https://xerofy.app

Email: info@xerofy.app

17. Australian Privacy Compliance

Where applicable, Xerofy aims to comply with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

Australian users may contact us regarding privacy concerns, requests, or complaints relating to their personal information.

18. GDPR and International Users

If you are located in the European Economic Area (EEA), United Kingdom, or another jurisdiction with similar privacy laws, Xerofy will process personal information in accordance with applicable data protection requirements.

Where applicable, users may request access, correction, deletion, portability, or restriction of their personal information by contacting us at info@xerofy.app.